​

Effective Date: July 17, 2026

 

Bear Dojo Privacy Policy

At Bear Dojo, we respect your privacy. We are committed to protecting the personal information you share with us and using it responsibly. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your information.

​

By using this website or enrolling in our programs, you agree to the practices described in this Privacy Policy.

 

Information We Collect

Depending on how you interact with Bear Dojo, we may collect the following information:

​

Personal Information

• Name

• Email address

• Phone number

• Mailing address

• Date of birth (for student placement)

• Parent or guardian information (for minors)

• Emergency contact information

 

Enrollment Information

When you register for classes or events, we may collect:

• Class registrations

• Attendance records

• Rank and promotion history

• Waivers and consent forms

• Membership status

 

Health and Safety Information

To help provide a safe training environment, we may collect limited information you voluntarily provide, such as:

• Medical conditions relevant to participation

• Allergies

• Physical limitations or injuries

• Emergency medical information

 

We request only the information reasonably necessary to ensure student safety.

 

Payment Information

If you purchase memberships or merchandise, payment information is processed through a secure third-party payment processor. Bear Dojo does not store complete credit card numbers.

 

Website Information

When you visit our website, certain information may be collected automatically, including:

• IP address

• Browser type

• Device type

• Operating system

• Pages visited

• Date and time of your visit

• General website usage statistics

 

This information helps us improve our website and services.

​

How We Use Your Information

We use your information to:

• Register students for classes

• Communicate schedules and announcements

• Respond to inquiries

• Process payments

• Maintain attendance and rank records

• Ensure student safety

• Contact emergency contacts if necessary

• Improve our programs and website

• Comply with legal obligations

 

We do not sell your personal information.

 

Communications

If you provide your email address or phone number, we may contact you regarding:

• Class schedules

• Closures

• Promotions and testing

• Events

• Membership information

• Occasional newsletters

• Promotional offers

 

You may unsubscribe from marketing emails at any time. Transactional or safety-related communications may still be sent when necessary.

 

Cookies and Analytics

Our website may use cookies and similar technologies to improve functionality and understand how visitors use the site.

 

These technologies may help us:

• Remember website preferences

• Measure website traffic

• Improve website performance

​

You can disable cookies through your browser settings, although some features may not function properly.

 

Sharing Information

We do not sell or rent your personal information.

 

We may share information only in the following circumstances:

• With trusted service providers who help us operate our business (such as payment processors or email services)

• When required by law

• To protect the safety of students or others

• During emergency situations

 

Any third-party providers are expected to safeguard your information appropriately.

 

Children’s Privacy

Bear Dojo serves students under the age of 18.

​

Personal information about minors is collected only through a parent or legal guardian during registration or with appropriate parental consent.

​

Parents or guardians may request access to, correction of, or deletion of their child’s personal information, subject to applicable legal or business recordkeeping requirements.

 

Photos and Videos

Bear Dojo may take photographs or videos during classes, testing, demonstrations, tournaments, or special events for instructional, historical, or promotional purposes.

 

We will respect any media preferences indicated on signed photo/media release forms. Parents or adult students may opt out of promotional photography by notifying us in writing.

 

Data Security

 

We take reasonable administrative, technical, and physical measures to protect personal information against unauthorized access, loss, misuse, or disclosure.

 

While no system can guarantee complete security, we continually strive to safeguard the information entrusted to us.

 

Data Retention

We retain personal information only as long as necessary to:

• Provide services

• Maintain student records

• Meet legal obligations

• Resolve disputes

• Enforce agreements

 

When information is no longer needed, it will be securely deleted or destroyed when reasonably practicable.

 

Your Rights

You may request to:

• Access your personal information

• Correct inaccurate information

• Update your contact information

• Request deletion of certain information where legally permitted

• Withdraw consent for optional communications

 

Requests may be submitted using the contact information below.

 

Third-Party Links

Our website may contain links to third-party websites, including social media platforms or payment providers. Bear Dojo is not responsible for the privacy practices of those websites.

 

We encourage you to review their privacy policies before providing personal information.

 

Changes to This Privacy Policy

Bear Dojo may update this Privacy Policy from time to time. Changes will be posted on this page with an updated Effective Date.

 

Your continued use of our website or services after changes are posted constitutes acceptance of the revised Privacy Policy.

 

Contact Us

If you have questions about this Privacy Policy or how your information is handled, please contact:

​

Bear Dojo

5650 Greenwood Plaza Blvd #100,

Greenwood Village, Colorado 80111

Email: beadojo@icloud.com

Website: www.beardojo.com